Preparing for a formal disciplinary hearing
How to organise attendees and evidence to ensure a disciplinary meeting runs smoothly.
Before you hold a disciplinary hearing, you should:
- familiarise yourself with the statutory dismissal and disciplinary procedures, the , and your own enhanced dismissal and disciplinary procedure so that you apply it correctly and act fairly and consistently
- carry out a full investigation, familiarise yourself with the facts established from the investigation, including any witness statements and details of any past disciplinary action taken against the employee
- arrange for someone to take notes
You should also ensure the employee has:
- plenty of time before the meeting to prepare their case and consult any representatives
- details of the complaint, the procedure to be followed, and the need for them to attend a disciplinary hearing
- had the opportunity to exercise their right to be accompanied at the hearing by a colleague or trade union representative
- copies of any documents you intend to rely on as evidence at the hearing
If the employee is a trade union representative, it is advisable to discuss the case with a full-time trade union officer or senior trade union representative. You should get the employee's agreement to this before discussing the case.
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