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You must keep:

• records about the company itself
• financial and accounting records

You can  (eg an accountant) to help with your tax.

HM Revenue and Customs (HMRC) may to make sure you're paying the right amount of tax.

Records about the company

You must keep details of:

• directors, shareholders and company secretaries
• the results of any shareholder votes and resolutions
• promises for the company to repay loans at a specific date in the future ('debentures') and who they must be paid back to
• promises the company makes for payments if something goes wrong and it's the company's fault ('indemnities')
• transactions when someone buys shares in the company
• loans or mortgages secured against the company's assets

You must if you keep the records somewhere other than the company's registered office address.

Register of 'people with significant control'

You must also keep a register of 'people with significant control' (PSC). Your PSC register must include details of anyone who:

• has more than 25 per cent shares or voting rights in your company
• can appoint or remove a majority of directors
• can influence or control your company or trust

You still need to keep a record if there are no people with significant control.

GOV.UK provide more guidance on if your company's ownership and control isn't simple.

Accounting records

You must keep accounting records that include:

• all money received and spent by the company
• details of assets owned by the company
• debts the company owes or is owed
• stock the company owns at the end of the financial year
• the stocktakings you used to work out the stock figure
• all goods bought and sold
• who you bought and sold them to and from (unless you run a retail business)

You must also keep any other financial records, information and calculations you need to . This includes records of:

• all money spent by the company, for example receipts, petty cash books, orders and delivery notes
• all money received by the company, for example invoices, contracts, sales books and till rolls
• any other relevant documents, for example bank statements and correspondence

You can be fined 拢3,000 by HMRC or if you don't keep accounting records.

How long to keep records

You must keep records for six years from the end of the last company financial year they relate to, or longer if:

• they show a transaction that covers more than one of the company's accounting periods
• the company has bought something that it expects to last more than six years, like equipment or machinery
• you sent your Company Tax Return late

HMRC has started a into your Company Tax Return

If your records are lost, stolen or destroyed

If you can't replace your records after they were lost, stolen or destroyed you must:

• do your best to recreate them
•  immediately
• include this information in your Company Tax Return